We are a 501(c)3 Nonprofit Accepting Donations & Offering Volunteer Opportunies
Vendor PricING GuideLINE
Community Citadel
will feature community events who have handouts or are promoting themselves without selling any items. If you are selling anything you will be a General Vendor or Walking. You pick! The exception to this rule is when you are a VIP guest who was requested to attend and sell with us. You will know if you are a VIP guest by direct email confirmation in these cases. $ 0.00 (We like donations!) (May include Gala tickets)
Youth/Student Vendors
are for the ages under 16 that must be supervised by an adult at all hours of event. Require Student ID verification. $20.00 (does not include gala tickets)
Walking Vendors
Do not get a 6x6 plot and will freely walk about the event to make sales. $35.00 includes Gala tickets
Exhibitors
showcase at the event & offer free services or resources but do not sell anything. for example, community or nonprofit organizations or potential sponsor. $40.00+ includes gala tickets
Festival Vendors
are crafters, artisans, photo booths, authors, etc. that may sell, charge a misc. service, handmade art or other products performed or designed by them. $80.00 which includes Gala tickets! (Must be Family orientated non-erotic services or products)
This Price includes Two-Day event that occurs at another location apart from the Night Grove Ball. (Gala tickets included)
Food Trucks & Table Vendors
Table Vendors will get a 10x10 and Electricity access. All food related vendors MUST provide copy of the proper Food Licenses and Certifications to sell food or beverages to patrons. Required to offer a 1 onetime Meal comp to working staff or Volunteers. Instructions to arrive and depart will be different apart from other Vendors to assigned event. $130.00
Welcome to sell at Festival's after party, such as the Night Grove Ball.
Night Grove Ball
- Who Can Participate?
Must be over the age of 18+. Vendors offering exotic art, toys, clothing, accessories, or intimate services (body paint, massage, whip/rope play, etc.).
- Package Deal:
Vendors who paid for the 2-Day Festival will be included in the Night Grove Ball as walking vendors, enjoying the gala festivities. Must specify you want to table instead to ensure space.
Event Space & Pricing:
- 4x4 plot: $30 (Standard 1-Day Event)
- 6x6 plot: Available for extra space (fees vary by category or quantity of space available.)
- Walking Vendor or Exhibitors applies
Location:
The Night Grove Ball is held at a separate venue from the Festival.
Why should you invest?
"What's The Traffic Like?"
Our demographic, while not widely recognized, considering ourselves new and branching off as a DIY, sets us apart from most magical events, giving us a unique edge. We believe strongly in the importance of strategic promotion to expand our reach:
- Such as inviting or hiring performers that align with the aesthetic to our event.
- sending out reminder emails, engage on social media.
- We offer FREE admission to our event, as we believe this approach best supports our Vendors. Unlike conventions or festivals with higher entry fees, we’ve found that attendees are more likely to have remaining funds to support our vendors or tip performers. We also recognize that many of our guests may be traveling and need to cover additional expenses, such as hotel or food accommodations. Our goal is to provide easy access for everyone, ensuring the event remains open and welcoming to the public!
- Paying for marketing, inviting journalist, Community leaders or accepting additional publication offers.
- Partnering with other brands, interacting with wide range people at other events, and more!
Over the years, our growth has been remarkable, with attendance increasing every year. Our inaugural event in May 2022 attracted 300 attendees, including vendors and performers. In 2023, we moved to a newer and bigger location with a pool, where Friday remained a slower day, but Saturday saw a significant surge in attendance, more than making up for it! Our Venue has special hours due to their service to the community and we have to respect those hours due to limited budget. We are a rain or shine event! With your investment, it provides alot of ammunition! We are always grateful of event earned support.
"What's The People Like?"
Fae-tastically friendly of course! RealmScape Festival is an inclusive space where our mission focuses on uplifting BIPOC and LGBTQ+ communities within the realms of culture and magic! However, we are also proud to welcome amazing allies who identify differently. This event was created not as a political stance or a critique of other events, but as a celebration of those who are or identify differently that felt invisble or forgotten. It provides an opportunity for individuals to connect, learn, and grow, fostering access to valuable resources, building lasting friendships, and creating a sense of familiarity that extends well beyond the festival itself!
The festival also aims to provide opportunities for those who may not have the means to attend larger, more distant events, such as Renaissance fairs. By hosting the event locally in Baltimore City, we make it accessible to all. Support Accessibly needs such as no stairs and providing gender neutral bathrooms. To ensure everyone leaves with a memorable experience, we encourage vendors to offer complimentary gift, so attendees have a unique keepsake to remember the event and your shop! Dress-up and pose for pictures!
RealmScape Festival is a wholesome, family-friendly event that resonates with the kid-at-heart spirit in all of us. It offers a space that BIPOC communities have longed for, where attendees can connect and share common interests. For our LGBTQ+ participants, the festival similarly provides an inclusive environment, with access to fantasy and fandom art that more authentically represents their orientations.
Vendors are encouraged to showcase their products or services with confidence. If you feel self-conscious about certain items, consider offering a playful demo or placing sensitive products at a higher, more discreet display.
"What kind of Food?"
While faefolk may be known for eating grass and merfolk for bubbles, we encourage vendors to bring cultural foods that enhance the diverse learning experience. That said, traditional street food is always a safe choice. We’d love for your menu to accommodate various dietary needs, though it’s not required. From vegan to carnivore, gluten free is a bonus we want to offer something for everyone. We do ask that you avoid serving pork, as many attendees, due to spiritual practices, prefer to refrain from it. Get creative and festive with your offerings on your menus. They will be featured throughout the event.
For more details, please refer to our FAQ and Vendor Guidelines.